Coaching: Mentoring: Training: Consulting: Facilitating
Broxburn Drive
Steering in the right direction
Half Day Better Meetings – Running Order
Meetings – Start with the end in mind, what do we want as outcomes?
Workshop Duration: Three Hours 30 minutes
Workshop Purpose
- To identify the key components and rules of effective meetings
- To remind team leaders and team members as to their responsibilities when attending meetings
Session 1 Why have a meeting
Outcome
Understanding the different purposes of Meetings, and the obstacles to be overcome to ensure an effective event.
Process
- Syndicate exercise: -
- Why are meetings called, why do they often fail to deliver expected
- outcomes.
- Collation of meeting types and most common causes of meeting failure.
Session 2 What are the component parts of a successful meeting?
Outcomes
Identify the must do’s
Process
Syndicate exercise: -
- What should be the rules of meetings in this organization
- Briefing
- The structure of meetings
- Identify the roles of all attendees
- Plan supporting documentation and administration
Session 3 Effective regular one2ones
Outcome
Identify and understand the key components of one to one meetings.
Process
- Syndicate exercise
- As a team member what’s on the agenda for your 1 to 1 with your team leader?
- As a team leader what’s on the agenda for your 1 to 1 with your team member?
- As a team manager what’s on the agenda for your 1 to 1 with your team leaders?
Session 4 What are you going to do next
- Individual exercise
- Closes with participants identifying the concerns they still have about chairing or contributing to meetings and their plan to remedy these concerns. Also a public commitment of one thing they are going to do that will improve their meeting skills within the next 90 days, and confirming this commitment in writing.
Document 4.7.2